But how do you make sure your stay productive throughout achieving your goals?
In this post we will cover 5 key personal productivity skills that you can start implementing right away to start boosting your career.
1) Job Analysis
First off make sure that you are clear of what your job’s top priorities are by issuing a Job Analysis.
- Review the official credentials that relates to your job, including job descriptions, and the forms used for performance review. Establish what actions and behaviors add extra rewards? Ask what training is attached to your role.
- Know your organization’s strategy and culture. Recognize which tasks in your job add the most to the bigger picture of your organizations.
- Discover who the top go-getters are and why they are considered to be so successful. Learn the skills that got them there.
- Communicate your understanding with your boss.
This should give you some better understanding of what you ought to be spending your time on, a task audit is a great way to evaluate and eliminate low value activities.
You should know what tasks to work on first and what to leave until later, here are some direction to ensure you stay on track:
- Do you have a To-Do list?
- Do you rank the items and work on those with high priority first?
- Are you working on items of importance, or things that someone would just like to be urgent?
- Do you feel you have to deal with everything in your inbox, or can you disregard some requests for now?
These are some great questions to get you started on when developing your prioritization skills.
Delegation of certain items is a great way to lighten up your workload, this allows you to free up time to work on your most important tasks. Unfortunately people have a tendency to not want to delegate, why? Because they are uncomfortable giving their work to someone else. This can easily get resolved by just the right amount of training, communication, and trust you can learn to delegate successfully.
It comes down to three things:
- Know what you CAN delegate.
- Decide WHO to delegate to.
- Put into pace a delegation plan that includes training, communication, and feedback.
Be aware that activities do actually take longer the first few times you have someone else do it instead of you. Although well worth it, if you choose the right person to delegate these tasks to, you’ll soon find yourself with more free time to do those important tasks on your to-do list.
4) Managing Interruptions
Interruptions happen at work and they can be a key barrier to effectively managing your time and, ultimately, a barrier to your success.
You need to start understanding your interruptions, who and why in order to manage them effectively.
If you’re being unnecessarily interrupted regularly by the same individuals for reasons which are not valid, let them know politely but firmly.
Now for the valid interruptions, the following approaches will help:
- Pre-empt queries by holding regular meetings.
- Allow some time in your schedule for interruptions, and be available during this time.
- Block out time to focus on key tasks and use your voice-mail or even Out of Office Notifications to let others know why you are not returning their calls or e-mails that day.
- Finally learn to say “no” – you have to respect your own time and priorities, so don’t allow an interruption to continue if you’re working on something important.
5) Beating Procrastination
The sad fact is that procrastinators can rob you of many hours in the day; here are some tips to beat procrastination:
- Recognizing when you’re procrastinating, pay attention to your daily activities.
- Working out WHY you’re doing it. Do you find certain tasks unpleasant or overwhelming, or do you lack the skills to perform these tasks properly?
- Help yourself to get on with it by making up your own rewards, asking someone else to check up on you, identifying the consequences for NOT doing the task, and breaking the task into manageable parts.
Hoping that the above 5 key personal productivity skills will help you boost your career.
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